StubGenPro
Start builder
Guide · 5 min read · Updated 2026

Georgia pay stub requirements

Governed by No Georgia state law — federal FLSA record-keeping applies. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for GA employers.

The rule in one paragraph

Georgia does not have a state statute requiring pay stubs. Federal FLSA record-keeping rules and any deduction-authorization requirements still apply, and most reputable Georgia employers issue full stubs as a best practice.

Mandatory wage-statement items

  1. 1
    Employee name and identifier

    Full name plus employee ID or last four of SSN.

  2. 2
    Pay-period dates

    Beginning and ending dates of the pay period.

  3. 3
    Hours worked

    Regular and overtime hours for non-exempt employees.

  4. 4
    Rate(s) of pay

    Hourly, salary, commission, or piece rates.

  5. 5
    Gross wages

    Total pay before deductions.

  6. 6
    Deductions

    Itemized taxes, benefits, and garnishments.

  7. 7
    Net wages

    Take-home pay after deductions.

  8. 8
    YTD totals

    Cumulative wages and deductions for the calendar year.

Penalties and retention

Penalties

No state statutory damages. Federal FLSA penalties apply for record-keeping failures. Unauthorized deductions can trigger wage-claim liability under O.C.G.A. § 34-7-2.

Record retention

FLSA requires three years for payroll records and two years for time cards. IRS retention is four years.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • Best-practice items appear on every stub
  • FLSA payroll records retained for at least three years
  • Deductions pre-authorized in writing
  • Employees can retrieve stubs after separation
  • YTD totals stay current all year

Frequently asked questions

Does Georgia require pay stubs?

No — Georgia has no state law mandating wage statements. Federal FLSA record-keeping rules still apply and most employers issue stubs voluntarily.

What if my Georgia employer will not issue a stub?

There is no state cause of action, but you can file a federal wage-and-hour complaint with the US Department of Labor if wages or hours look wrong.

How long must GA employers keep payroll records?

Three years under FLSA; four years for IRS purposes.

Are electronic pay stubs allowed?

Yes — with no state law restrictions, electronic delivery is unrestricted, subject to accessibility.

Generate a GA-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

Pay stub generator →W-2 generator →More guides →