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Guide · 5 min read · Updated 2026

Hawaii pay stub requirements

Governed by Hawaii Revised Statutes § 388-7. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for HI employers.

The rule in one paragraph

Hawaii requires a written statement of hours, wages, deductions, and total wages each pay period. The Hawaii Department of Labor and Industrial Relations Wage Standards Division enforces the rule.

Mandatory wage-statement items

  1. 1
    Employee name

    Full name of the employee.

  2. 2
    Pay-period dates

    Beginning and ending dates of the pay period.

  3. 3
    Hours worked

    Regular and overtime hours for non-exempt employees.

  4. 4
    Rate of pay

    Hourly, salary, piece, or commission rate applied.

  5. 5
    Gross wages

    Total wages earned before deductions.

  6. 6
    Deductions

    Each deduction itemized separately.

  7. 7
    Net wages

    Take-home pay after all deductions.

Penalties and retention

Penalties

Employees may recover unpaid wages plus liquidated damages equal to 100% under § 388-10, plus attorney's fees. Willful violations trigger misdemeanor penalties.

Record retention

At least six years under HRS § 388-7(4) — one of the longest retention periods in the US.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All required items appear on every wage statement
  • Overtime hours and rates itemized for non-exempt employees
  • Deductions labeled clearly
  • Records retained per state and federal rules
  • Portal or paper delivery available on request

Frequently asked questions

Does Hawaii require pay stubs?

Yes — HRS § 388-7 requires an itemized wage statement each pay period.

Are electronic pay stubs allowed?

Yes, provided employees can access and print their statements at no cost.

How long must payroll records be retained?

At least six years under HRS § 388-7(4) — one of the longest retention periods in the US.

How do I file a wage claim?

File a wage claim with the Hawaii state labor agency, or file a federal FLSA complaint with the US Department of Labor Wage & Hour Division.

Generate a HI-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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