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Guide · 5 min read · Updated 2026

Maine pay stub requirements

Governed by Maine Revised Statutes Title 26 § 665. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for ME employers.

The rule in one paragraph

Maine requires an itemized wage statement showing date of payment, hours, wages, deductions, and rate of pay each pay period. The Maine Bureau of Labor Standards enforces the rule.

Mandatory wage-statement items

  1. 1
    Employee name

    Full name of the employee.

  2. 2
    Pay-period dates

    Beginning and ending dates of the pay period.

  3. 3
    Hours worked

    Regular and overtime hours for non-exempt employees.

  4. 4
    Rate of pay

    Hourly, salary, piece, or commission rate applied.

  5. 5
    Gross wages

    Total wages earned before deductions.

  6. 6
    Deductions

    Each deduction itemized separately.

  7. 7
    Net wages

    Take-home pay after all deductions.

Penalties and retention

Penalties

Employees may recover unpaid wages plus reasonable attorney's fees and an additional amount equal to twice unpaid wages as liquidated damages under § 626-A.

Record retention

At least three years under federal FLSA rules.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All required items appear on every wage statement
  • Overtime hours and rates itemized for non-exempt employees
  • Deductions labeled clearly
  • Records retained per state and federal rules
  • Portal or paper delivery available on request

Frequently asked questions

Does Maine require pay stubs?

Yes — 26 M.R.S. § 665 requires an itemized wage statement each pay period.

Are electronic pay stubs allowed?

Yes, provided employees can access and print their statements at no cost.

How long must payroll records be retained?

At least three years under federal FLSA rules.

How do I file a wage claim?

File a wage claim with the Maine state labor agency, or file a federal FLSA complaint with the US Department of Labor Wage & Hour Division.

Generate a ME-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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