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Guide · 5 min read · Updated 2026

Maryland pay stub requirements

Governed by Maryland Labor & Employment § 3-504 and the Maryland Wage Payment and Collection Law. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for MD employers.

The rule in one paragraph

Maryland requires a written statement of gross earnings and deductions each pay period. The Maryland Healthy Working Families Act layers on paid sick and safe leave disclosure each pay period.

Mandatory wage-statement items

  1. 1
    Employer name and address

    Legal business name and physical address.

  2. 2
    Employee name

    Full name of the employee.

  3. 3
    Pay-period dates

    Beginning and ending dates of the pay period.

  4. 4
    Hours worked

    Regular and overtime hours for non-exempt employees.

  5. 5
    Rate(s) of pay

    Hourly, salary, or piece rate.

  6. 6
    Gross earnings

    Total wages earned before deductions.

  7. 7
    Deductions

    Each deduction itemized separately.

  8. 8
    Net pay

    Take-home pay after deductions.

  9. 9
    Sick and safe leave balances

    Accrued and available sick and safe leave.

Penalties and retention

Penalties

Treble damages plus attorney's fees under the Wage Payment and Collection Law (LE § 3-507.2). Civil penalties up to $500 per violation for sick and safe leave notice failures.

Record retention

Three years under COMAR 09.12.41.11.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All § 3-504 items appear on every stub
  • Sick and safe leave balances shown each pay period
  • Records retained for at least three years
  • Overtime rate itemized for non-exempt employees
  • Wage notice provided at hire

Frequently asked questions

Do MD pay stubs need to show sick leave?

Yes — the Healthy Working Families Act requires sick and safe leave balances each pay period.

Are electronic pay stubs allowed in Maryland?

Yes, provided employees can access and print them freely.

What is the MD treble-damages rule?

Under LE § 3-507.2, unpaid wages carry up to three times the unpaid amount plus attorney's fees.

Who enforces MD pay stub law?

The Maryland Department of Labor, Division of Labor and Industry.

Generate a MD-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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