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Guide · 5 min read · Updated 2026

Mississippi pay stub requirements

Governed by Federal FLSA (29 CFR 516) — Mississippi has no state pay stub statute. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for MS employers.

The rule in one paragraph

Mississippi has no state-level pay stub law. Federal FLSA record-keeping rules apply for non-exempt employees.

Mandatory wage-statement items

  1. 1
    Employee name

    Full name of the employee (recommended).

  2. 2
    Pay-period dates

    Beginning and ending dates of the pay period (recommended).

  3. 3
    Hours worked

    Federal FLSA requires accurate records of hours for non-exempt workers.

  4. 4
    Rate of pay

    Rate applied for the pay period (FLSA record-keeping).

  5. 5
    Gross wages

    Total wages earned before deductions (FLSA record-keeping).

  6. 6
    Deductions

    Each deduction itemized (best practice).

  7. 7
    Net wages

    Take-home pay after deductions (best practice).

Penalties and retention

Penalties

No state penalties. Federal FLSA record-keeping violations may trigger DOL enforcement and civil penalties.

Record retention

At least three years under federal FLSA record-keeping rules.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All required items appear on every wage statement
  • Overtime hours and rates itemized for non-exempt employees
  • Deductions labeled clearly
  • Records retained per state and federal rules
  • Portal or paper delivery available on request

Frequently asked questions

Does Mississippi require pay stubs?

Mississippi has no state pay stub statute, but federal FLSA record-keeping rules require employers to maintain wage records for non-exempt employees.

Are electronic pay stubs allowed?

Yes, provided employees can access and print their statements at no cost.

How long must payroll records be retained?

At least three years under federal FLSA record-keeping rules.

How do I file a wage claim?

File a wage claim with the Mississippi state labor agency, or file a federal FLSA complaint with the US Department of Labor Wage & Hour Division.

Generate a MS-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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