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Guide · 5 min read · Updated 2026

Ohio pay stub requirements

Governed by Ohio Pay Stub Protection Act (HB 106, effective April 9, 2025) and Ohio Revised Code § 4113.14. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for OH employers.

The rule in one paragraph

For the first time in state history, Ohio now requires itemized wage statements under the Pay Stub Protection Act. Every employer must furnish a statement with each payment of wages, containing the items below.

Mandatory wage-statement items

  1. 1
    Employer name and address

    Legal business name plus a physical address.

  2. 2
    Employee name and address

    Full name and home address of the employee.

  3. 3
    Gross wages

    Total wages earned for the pay period.

  4. 4
    Net wages

    Take-home pay after deductions.

  5. 5
    Deductions

    Each deduction itemized separately.

  6. 6
    Pay-period dates

    Start and end dates of the pay period.

  7. 7
    Hours worked (non-exempt)

    Total hours worked and hourly rate(s) for non-exempt employees.

Penalties and retention

Penalties

Employees may issue a written request for a compliant stub; failure to furnish within 10 business days lets the employee report the violation to the Ohio Director of Commerce, who may post a notice at the workplace publicizing the violation.

Record retention

Three years to align with FLSA and Ohio wage-and-hour rules.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All Pay Stub Protection Act items appear on every stub
  • Non-exempt employees see hours and hourly rate
  • Written request procedures documented for HR
  • Records retained for at least three years
  • Portal or email delivery is functional

Frequently asked questions

When did Ohio start requiring pay stubs?

April 9, 2025 — the Pay Stub Protection Act (HB 106) made Ohio a pay-stub state for the first time.

Are electronic pay stubs allowed?

Yes, the statute is medium-neutral. Employers commonly deliver via portal or email.

What if my Ohio employer refuses to give me a stub?

Send a written request. If they do not comply within 10 business days, file a complaint with the Ohio Department of Commerce.

Do salaried exempt Ohio workers need hours on their stub?

No — hours worked and hourly rate are required only for non-exempt employees.

Generate a OH-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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