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Guide · 5 min read · Updated 2026

Texas pay stub requirements

Governed by Texas Labor Code § 62.003. This guide covers the mandatory items on every wage statement, penalties for non-compliance, and a checklist for TX employers.

The rule in one paragraph

Texas requires a written earnings statement at the end of each pay period for every employee, but the required content is lighter than states like California or New York. There is no private right of action; enforcement runs through the Texas Workforce Commission (TWC).

Mandatory wage-statement items

  1. 1
    Employee name

    Full name of the employee.

  2. 2
    Rate of pay

    The rate at which the employee is paid.

  3. 3
    Total pay for the period

    Gross wages earned for the pay period.

  4. 4
    Deductions

    Each deduction itemized separately.

  5. 5
    Hours worked or units produced

    Total hours worked, or the number of units produced for piece-rate workers.

  6. 6
    Net pay

    Total pay after all deductions.

Penalties and retention

Penalties

No statutory per-stub damages. TWC administrative penalties may apply, and employees can file wage claims for underpayment. Federal FLSA record-keeping penalties still apply.

Record retention

At least four years to align with IRS and FLSA record-keeping rules; TWC recommends the same.

Electronic wage statements

Allowed, provided employees can access and print records at no cost.

Compliance checklist

  • All six § 62.003 items appear on every stub
  • Deductions are itemized rather than aggregated
  • Records retained for at least four years
  • Portal or email delivery is documented
  • Piece-rate workers see units produced, not just hours

Frequently asked questions

Is Texas a pay stub state?

Yes — Texas requires an earnings statement under Labor Code § 62.003, though the mandatory content is more limited than most states.

Are electronic pay stubs allowed?

Yes. Texas has no explicit prohibition and TWC guidance permits electronic delivery when employees can access their records.

What if my Texas employer refuses to give me a pay stub?

File a wage claim with the Texas Workforce Commission within 180 days of the payday on which the wages were due.

Does Texas require pay stubs on paper?

No — Texas does not mandate paper delivery. Portal or email delivery is acceptable.

Generate a TX-compliant pay stub

StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.

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