Mandatory wage-statement items
- 1Employer name and address
Legal business name and physical address.
- 2Number of hours worked
Regular and overtime hours for non-exempt employees.
- 3Rate of pay
Hourly, salary, or piece rate applied.
- 4Gross wages
Total wages earned for the pay period.
- 5Amount and purpose of deductions
Each deduction itemized with its purpose.
Penalties and retention
Treble damages plus attorney's fees under Va. Code § 40.1-29(J). Knowing violations of $10,000 or more can be prosecuted as a Class 6 felony; smaller amounts are Class 1 misdemeanors.
Three years under 16 VAC 15-30-30.
Allowed, provided employees can access and print records at no cost.
Compliance checklist
- All § 40.1-29 items appear on every stub
- Records retained for at least three years
- Deduction purposes labeled clearly
- Portal or paper delivery available
- Payroll officers understand felony exposure at $10k+
Frequently asked questions
July 1, 2020 — an amendment to § 40.1-29 replaced the prior "on request" rule with mandatory itemized statements each pay period.
Yes, provided employees can access them at no cost.
Yes — knowing failure to pay wages of $10,000 or more is a Class 6 felony under § 40.1-29.
The Virginia Department of Labor and Industry (DOLI). Employees may also sue privately for treble damages.
Generate a VA-compliant pay stub
StubGenPro's US pay stub template covers hours-at-each-rate, itemized deductions, YTD totals, and pay-period dates — the fields most state laws require.