Basic style
Basic paystub template
Clean, no-frills layout for quick edits.
- •Straightforward earnings & deductions table
- •Plain black-and-white styling
- •Great starting point for a first pay stub
Free downloads
Free paystub templates in Excel, Word, and PDF.
Grab a ready-to-edit pay stub template in the format you already use. Every download has editable earnings, deductions, and a computed net pay so you can drop in your own numbers in minutes.
Modern style
Modern paystub template
Sleek layout with mint accent and readable typography.
- •Colored header with pay-period summary
- •Modern sans-serif type
- •Ideal for freelancers and small businesses
Corporate style
Corporate paystub template
Formal template suitable for HR and payroll teams.
- •Structured employer / employee blocks
- •Bordered grid for auditability
- •Fits standard corporate paystub layouts
Skip the spreadsheet — generate a compliant pay stub in seconds.
Templates are great for quick drafts, but taxes, YTD totals, and country-specific deductions add up fast. Our generator computes federal, state, FICA, and country-specific taxes for you and outputs a clean PDF that looks professional and matches real payroll software.
How to use these paystub templates
- Pick the style that matches how formal your pay stub needs to look.
- Download the format that fits your workflow — Excel for auto-calculating totals, Word for typed edits, PDF for a fillable printable.
- Replace the bracketed placeholders (employer, employee, pay period, rates) with your real information. In the Excel version, gross pay, total deductions, and net pay recalculate automatically.
- Double-check that your deductions match your local tax rules. If you're unsure, run the same numbers through the generator to get country-specific taxes computed for you.
Frequently asked questions
Are these paystub templates really free?
Yes — every template on this page is free to download and edit. No signup, no watermark.
Which format should I pick — Excel, Word, or PDF?
Excel is best when you want gross and net pay to recalculate as you change hours or rates. Word is best if you prefer typing directly over a formatted layout. PDF is best when you already know your numbers and just need a clean printable.
Will a template pay stub be accepted as proof of income?
A hand-filled template is fine for personal records and simple drafts, but lenders and landlords usually expect pay stubs that match real payroll math (correct FICA, federal withholding, YTD totals). For that, use the generator.